Buying a rented property: organising a landlord change in Ejar

A change of owner calls for a lease-record review

When a rented property changes ownership, list its units and current leases rather than treating the whole building as one record. Different tenants, terms and payment schedules mean each contract needs attention. A reference list shows which updates are complete and which still need follow-up.

Ejar provides a landlord or representative change service through a real estate broker, with evidence of ownership transfer and valid representation documents where applicable. Its description covers updating existing contracts. Confirm the requirements for your case rather than simply replacing a name in an offline copy.

Prepare a file for each unit and contract

Start with the property document and map each unit to the correct lease. Identify inconsistencies in ownership information, names or representation before entering changes. A person’s appearance in older correspondence does not establish current authority to act.

This organisational checklist does not replace the documents requested by the official service. Limit access to personal information and use contract references in the tracking sheet instead of repeating identity images or banking details.

• The property document and evidence of ownership transfer.
• The new owner’s details and any representative’s authority.
• A unit list mapped to the relevant contract references.
• Contract dates, payment status and unresolved questions.
• The available document or notification confirming each update.

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Reconcile payments without assumptions

A landlord change may coincide with a payment date. Before directing any payment, check the relevant contract, official channel and payment reference. Do not act on an unverified message requesting a different account, or treat an internal spreadsheet update as a change to the platform record.

For example, one apartment’s instalment may already be paid while another is due later. Combining them under ‘this month’s rent’ makes reconciliation difficult. Keep a separate entry for each contract and instalment.

Review the updated record after the action

Check the landlord, representative and contracts included in the update, then keep the available references with the transfer file. Retain relevant earlier records rather than replacing them with an undated document that removes useful context.

Questions about earlier amounts or the legal effect of a transfer should be separated from the data-update task and considered with appropriate advice. For an initial service enquiry, provide the city, number of units and general transfer status; clarify the document-sharing channel once the requirement is understood.